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Project reference

rbb · Rundfunk Berlin-Brandenburg

Supporting key-users and end-users during the SAP S/4HANA migration – FI office hours, xSuite training and SAP Ariba training for requesters and approvers.

Project Overview

End Client
rbb – Rundfunk Berlin-Brandenburg
Client
ems – electronic media school GmbH, Potsdam
Period
November 2024 – Juni 2025
Project Scope
ca. 40 project days (multiple assignments)
Focus Areas
SAP S/4HANA, SAP Fiori, xSuite, SAP Ariba
Tasks
  • Primary contact for lead key-users in general ledger accounting
  • Resolving open questions in general ledger accounting
  • Primary contact for lead key-users in accounts payable
  • Resolving open questions in accounts payable related to xSuite workflow processes
  • Primary contact for end-users in the xSuite workflow

Tasks in Detail

Regular FI Office Hours

Regular office hours for rbb end-users and key-users to address questions around the SAP S/4HANA migration and the introduction of SAP Fiori, SAP Ariba and xSuite.

  • Primary contact for lead key-users in general ledger accounting
  • Resolving open questions in general ledger accounting
  • Primary contact for lead key-users in accounts payable
  • Resolving open questions in accounts payable related to xSuite workflow processes
  • Primary contact for end-users in the xSuite workflow

End-User Training – xSuite

Short training sessions on the invoice receipt workflow using xSuite under SAP Fiori.

  • Introduction to the SAP Fiori interface of the xSuite document workflow process
  • Conducting short training sessions on the workflow process in xSuite
  • Answering questions on processing work items in xSuite and account assignment
  • Resolving open questions in accounts payable related to xSuite workflow processes
  • Follow-up support: primary contact for end-users in the xSuite workflow

Training for Requesters – SAP Ariba

Conducting end-user training on the purchase requisition process (creating a PR) in SAP Ariba including creation of training materials and handouts. Scope: approx. 4 hours per group.

  • Overview of changes in the procurement / e-procurement area
  • Access to SAP Ariba and user settings
  • Placing catalog orders and free-text orders
  • Adding additional approvers / observers to the PR process
  • "On behalf of" orders and the team purchasing function
  • Handling rejected purchase requisitions
  • Follow-up support: primary contact for requesters

Training for Approvers – SAP Ariba

Conducting training on the approval process (processing a PR) in SAP Ariba including creation of training materials and handouts. Scope: approx. 3 hours per group.

  • Overview of changes in the procurement / e-procurement area
  • Access to SAP Ariba and user settings
  • Approving or rejecting purchase requisitions
  • Changing account assignment
  • Additional tasks for capital-investment assets
  • Adding additional approvers / observers to the PR process
  • Follow-up support: primary contact for approvers

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